Grants help and guidance

Purpose of funds

Funds are allocated only for the purposes of the project as described in the application and must not be used for any other purpose or transferred or assigned to any other party without prior written approval by the City. Funds will be disbursed according to the conditions of each grant funding category.

Period of funding and extensions

Projects and funding will be expected to be expended within one year of approval or a written request for an extension and carry-over of funds must be made to, and approved by the City at least twelve weeks prior to the end of each financial year.

Other funding sources

Applicants are encouraged to seek additional funding from other sources. A list of agencies providing other funding opportunities is available from the Department of Local Government, Sport and Cultural Industries Grants Directory.

Please read the information below to assist you in completing your application online.

Before you begin

You may begin anywhere in this application form. Please ensure you save as you go.

For queries about the guidelines, deadlines, or questions in the form, please contact us on 08 9267 9131 during business hours or email and quote your application number.

If you need more help using this form, download the Help Guide for Applicants or check out Applicant Frequently Asked Questions (FAQ's)

Navigating through the application form

On the left hand side of every screen, there is a box which links directly to every page of the application. Click the link to jump directly to page you want.

You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.

Save your draft application

If you wish to leave a partially completed application, press 'save' and log out. When you log back in and click on the 'My Submissions' link at the top of the screen, you will find a list of any applications you have started or submitted. You can reopen your draft application and start where you left off.

You can also download any application, whether draft or completed, as a PDF. Click on the 'Download' button at the bottom of the application navigation panel.

Submitting your application

You will find a Review and Submit button at the bottom of the Navigation Panel. You need to review your application before you can submit it.

Once you have reviewed your application you can submit it by clicking on 'Submit' at the top of the screen or on the navigation panel. You will not be able to submit your application until all the compulsory questions are completed.

Once you have submitted your application, no further editing or uploading of support materials is possible.

When you submit your application, you will receive an automated confirmation email with a copy of your submitted application attached. This will be sent to the email you used to register.

If you do not receive a confirmation of submission email then you should presume that your submission has NOT been submitted.

Attachments and supporting documents

You may need to upload/submit attachments to support your application. This is very simple, but requires you to have the documents saved on your computer, or on a zip drive, or similar.

You need to allow enough time for each file to upload before trying to attach another file. Files can be up to 25MB each; however, we do recommend trying to keep files to a maximum of 5MB – the larger the file, the longer the upload time.

Completing an application in a group/team

A number of people can work on an application using the same log in details as long as only one person is working at a time. Ensure you save as you go.

Spell check

Most internet browsers (including Firefox v2.0 and above; Safari; and Google Chrome) have spell checking facilities built in – you can switch this function on or off by adjusting your browser settings.

Allow at least twelve weeks for the assessment of your application from your submission date. All applicants will be notified in writing of the outcome of their application.

An agreement will be provided to successful applicants that will describe the terms and conditions of the funding, including project evaluation and financial reporting requirements.

Please do let us know if in the meantime your circumstances have changed and/or you would like to withdraw your application.

If you would like to discuss the suitability of your project for funding, or require assistance with your application, please contact the Community Development Coordinator for your Place:

• Altone Place
• Ballajura Place
• Ellenbrook Place
• Midland Place
• Rural Place

Q If our organisation’s office is not located in the City of Swan, are we still eligible?
A Yes, provided the project is carried out within the City of Swan’s Local Government boundaries.

Q Does our group need to be incorporated to be eligible for Swan Community Funding?
A No, your group does not have to be incorporated, but you will need to apply through an incorporated group under an auspice arrangement.

Q I live in Bassendean. What am I eligible for?
A You must be a City of Swan resident to be eligible to apply for any program that is for individuals.

Q Can we use Swan Community Funding to buy equipment?
A No.

Q Can I apply for funding with another organisation?
A Yes, partnering with an organisation can improve your chances of receiving funding, especially if you can show that the partnership will lead to better outcomes.

Q Should the budget include GST?
A No, GST where applicable will be added to the funding amount.

Q How many times can I apply?
A Funding will not be approved more than once a year. Applicants will not be funded two financial years in a row.

Q Can an auspicing organisation auspice more than one applicant at the same time?
A Yes, depending on the capacity of the organisation to support multiple projects.

Q Can an auspicing organisation also apply for a grant at the same time?
A Yes, as long as it demonstrates that it has the resources to carry out multiple projects.

Q Does fundraising mean raising funds for other activities, or does it include funds raised by the project for its own sustainability?
A We will not contribute to any form of fundraising.

Q Must applicants liaise with local Community Development Coordinators?
A Applicants may contact Community Development Coordinators if they need to.

Q Will the City fund an event two years in a row if the applicants are different?
A Yes. Please note that no more than one applicant will be funded for an event within the same financial year.